Payments - General Configuration

August 29, 2024

Summary

A payment type is the method of payment for an amount accepted on a transaction. Daniel’s accepts several different payment types with restrictions, limitations, or verifications that are needed many of which are able to be restricted systemically and with different mechanics for their acceptance.

Example of payment types accepted are cash, credit, and Daniel’s house charge. From a store perspective there are different processes associated with transactions that have these payment types applied and expectations of what is done on the deposit. On the accounting side how these payments are reconciled is dependent on several factors. A store closing might have a single deposit totaling $500 in their CashZ and their would be an expected matching deposit in the associated branches bank account. However, for a Sychrony payment where we are funded a lump sum that is net any and all fees there may not be a direct match.

This document seeks to explain the types of payment configuration available, how it relates to sales audit, in-store, and reconciliation processes.

Payment Configuration

Payments are configured in Multidev Accounting as a payment type. There are additional configuration steps needed for each payment type such that communication to the appropriate vendor, when needed, is done using the appropriate identifiers and credentials.

Inside of Multidev Accounting the Payment Methods can be accessed by navigating to Corporate > Setup > Payment Methods and Rules.

The screen that appears is a matrix of all the payment types that are configured along with associated rules for each payment type.

A payment type is composed of several settings that compose where a payment type can be used. In this instance Sales, Returns, Lay Away, Spec Orders, and Gift Certs all correspond to specific types of transactions that are performed on Chaindrive POS and what is made available from the list of options.

Change corresponds to if change must be provided and interacts with the drawer float amount.

Deposit refers to a count being needed of the amounts available which are than totaled into the CashZ. This happens automatically for autobalance.

Credit Note and Gift Certificate

Configurable

The Check Request payment type was included in the Blocked Payment Types list parameter within the configurator.

This configuration was changed in the last few weeks as this is the copy of your lab I have and it was taken on August 2nd .  I don't know why this payment type would be included but it's the reason it was not visible.

This is what you should see on the POS now.